First step towards paperless office.
Scanning and digitisation of business documents enable faster access to documents and provide additional security. Since large amounts of business documentation is still created in paper form, the first step towards greater business efficiency and paperless office would be to scan the business documentation. This can be accomplished simply by scanning and digitising the paper documents upon their arrival into the company.
Mikrografija provides the service of scanning documents and converting paper documents into digital form, enabling quick access to the information and data contained therein. We use state-of-the-art technologies and provide the service either at our own conversion centres or at the client's premises.
We provide high-quality mass scanning, with meticulously defined procedures involved, ranging from documentation pick-up to drop-off. Great attention is paid to keeping the documents safe and confidential. The high precision and reliability in our work is attested by numerous certificates, which also cover data capturing and the accompanying services (e.g. the mSef e-storage). Our certified internal rules ensure that all procedures which make up individual services are compliant with statutory and regulatory requirements.
For scanning, we use several internationally approved tools considered to be the best of the best, while our services can be entirely customised to meet our clients' needs and requirements.
Depending on the documents' format and form, we conduct several different scanning procedures on various devices, and employ a number of methods.
Modern business operations generate large quantities of documentation. Since documents usually come in identical, similar or related forms and types of records as well as formats (we support the capture and digitisation of paper documents up to the A3 format), mass documentation capture is possible. It is carried out with professional scanners.
Prior to scanning, all documentation is technically prepared since business documentation is often subject to numerous different ways of processing within a company. Before the documents are scanned, the staff makes sure any staples are removed and that none of the pages are folded/crumpled etc., i.e. that the documentation is suitably prepared for scanning.
Mikrografija regards books as specific documentation, which needs to be scanned on special, customized scanners because books come in various, non-standard forms. Scanning books is an excellent solution to preserve them, and enables users multiple views of the documentation, which has thus gained new functionalities.
At the same time, book documentation must be handled with great care, especially older items which tend to be the worse for wear on account of their maturity, method of storage and binding. Clients can further process the scanned images or have the service carried out by Mikrografija. Several examples of book documentation captured by Mikrografija can be viewed on the Slovenian page of the dLib Digital Library.
Mikrografija also possesses scanners that facilitate capturing large-format documents. The width of the scanned documentation may exceed the A0 format, while the length is not limited at all. Our technical solutions enable capturing documents up to 20 milimetres in thickness (e.g. documents pasted on a base made of cardboard or some other material). Upon conversion, these documents are categorised and captured either in full or in part, using suitable OCR tools – mCapture. The client selects the output format of the digitised documentation.
Modern healthcare relies increasingly on e-documents. Doctors can use x-ray images in procedures involving long-term treatment or for the purpose of precisely diagnosing a patient's medical condition. For healthcare institutions, Mikrografija offers the service of digitising x-ray images, the e-form of which can be furnished with details on the patient. Furthermore, the converted files can be imported, in a suitable format (typically dicom), into the healthcare organisation's document management or information system.